I'd describe an Event Planner as a magician of sorts. Someone who can take an idea and bring it to reality in the most incredible way possible. However, an Event Planner is so much more than this. Organizers for special events and meetings are known as Event Planners. They might also be called Convention Planners or Event Coordinators. Event Planners are often responsible for the coordination of transportation, meeting locations, food and beverage, audio/visual, lodging, decor, and other logistics about an event.
Event planners are often required to work long hours, often more than 40 each week, especially as the event date approaches. I recall working from sun up to sun down for a particular occasion. Yes, the hours were long, and I was slightly concerned, but the effort I put into the event was well worth it!
As an Event Planner, your duties may include:
Initiate meeting(s) with clients and keeping the lines of communication open.
Put together a budget.
Bid on contracts.
Work with a plethora of vendors.
Venue selection and inspections.
Hiring staff
Billing and payments
Surveying
Monitoring every step of event to ensure success
Exhibit excellence in customer service
There are also intangible virtues and skills that event planner must model:
Patience
Diligence
Honesty
Trustworthiness
Accountability
Energetic
Determined
Optimistic
Highly Organized
Great Communication & Negotiation Skills
“Team-Work” Attitude
People Skills
There are many more excellent qualities and talents possessed by effective event planners. The goal of an event planner is to bring people together for a shared objective or reason. Planning events together may appear to be child's play, but it isn't that simple. From start to conclusion, event planners pay attention to every detail.
I hope that this post has been useful if you are interested in entering the field of event planning. I'll publish an article on the sort of education required to be even more successful in event planning in the near future.
As always, WE would like to wish you the best in all that you do! If you have questions or comments, please feel free to post them below or shoot me an email. Subscribe to our newsletter to get our latest blogs and stay up to date with The Wynning Experience events.
Are you looking for an event planner to help produce your next event? Contact us today to get your planning process started!
This is Allyson Wynn signing off and may all your events be a "Wynning Experience"!