18 Sep Using the “Carpenter’s Rule” in Your Event Planning Process
Carpenters have a very handy rule of thumb that they use when doing what they do. The say goes as follows,
“Measure twice and cut once”
What this means to an Event Planner is that you should take this adage and apply it to your Event Planning process. Make it a point to ALWAYS double check your plans before you execute an event.
For the sake of saving you loads of time and trouble, in this two-part series, I’m going to list the most important aspects of an event you should never fail to double check.
When it is “lights, camera, action” time, you want to make sure everything runs as smooth as a baby’s bottom. Yes, stuff can and will happen sometimes to cause hiccups during an event, but the best way to deter any mishaps is double checking and practicing the run-of-show before the event. If there will be a presentation, double check and proof file, slides, and speeches. Include all of the players in the execution and take the opportunity to tie up any loose ends or polish any rough details.
Will your guests, attendees, speakers, etc. be using the internet during the event? If so, you want to make sure your internet connectivity is on point. Not only that, make sure you have the proper bandwidth to handle a large crowd if necessary. There is nothing more frustrating that the time-consuming task of trying to resolve connectivity issues, during an event. Double checking this will save you undue stress and make you look ultra professional.
Is the seating at your event setup so that everyone has a clear line of sight to the entertainment or speakers? Double checking your seating arrangement by physically sitting in various spots throughout the venue.
Lighting plays a much bigger role than just making sure you can see your hand in front of your face. Surely there will be plenty of pics taken at your event and you want to double check and ensure that the lighting is just right. Have your event photographer come through and evaluate the lighting.
Join me tomorrow for the second installment in this two-part series that will help you shine like the bright Event Planning superstar you are!
As always WE would like to wish you the best in all that you do! This is Allyson Wynn signing off and may all your events be a “Wynning Experience”!