14 Sep How to Avoid the Vendor From Hell
Vendors play such an integral role in event planning and it is vitally important that you hire the best for your event. Most times than not, the vendors turn out to be those we hire again and again, however, there are those times when we mistakenly hire the vendor from hell. So how do you go about avoiding such a nasty situation? Glad you asked, because today I’ll arm you with the tips to keep them at bay.
Ask The “Before” Questions
Before you start looking into vendors for your event, iron out the following details by asking yourself and your fabulous event team the following questions:
What is the event goal?
What is the theme?
What is the overall budget?
Do we need vendors? If so, what kind?
Now that you have found the need for a vendor(s) for your event, it is time to lay out the requirements and draft a proposal. Your proposal should state deadlines, budget, event goal, and all requirements and expectations you have. Be sure to include everything they need to know to do an awesome job and leave the door open for questions.
References and Recommendations
Once you have thoroughly covered the ground work for your event and have found the need for vendors, start doing your research. Reach out to your fellow event planners and see what vendors they have contracted in the past. Get as much feedback as possible. If you speak or communicate with a vendor directly, as them for references and/or recommendations.
So you have a few recommended vendors, but you should also take your search a set further by vetting them via a background check. The last thing you need is an ugly legal issue cropping up due to the shady background of a vendor.
If you have narrowed your list of vendor finalist down, ask for pictures of past events or their portfolio. You want to take a look at their past work to get an idea of their style, creativity, and work ethic.
I hope this article will help you avoid the vendor from hell. What do you do to avoid hiring the vendor from hell???
If you have experiences you would like to share, tips, questions, or comments please feel free to post them below or shoot me an email. As always WE would like to wish you the best in all that you do! This is Allyson Wynn signing off and may all your events be a “Wynning Experience”!